Document Controller

The Document Controller is responsible for managing and controlling all project documentation at the construction site. This role ensures that drawings, reports, correspondence, and records are properly received, filed, distributed, and updated in accordance with company and project requirements. The position helps maintain efficient document flow between the head office, consultants, contractors, and site teams.

• Maintain and manage all incoming and outgoing project documents (e.g. drawings, technical submissions, correspondences, reports).
• Ensure proper document numbering, version control, and filing (both hard copy and electronic).
• Track and update document status, revisions, and approvals in document control logs.
• Distribute updated drawings and documents to relevant site personnel and subcontractors.
• Ensure all obsolete documents are removed and replaced with the latest revisions on site.
• Support the Project Manager and Site Engineers in preparing and submitting reports, permits, and documentation to clients or consultants.
• Assist in the preparation of handover documents, project close-out reports, and archiving.
• Maintain confidentiality and ensure all documents are organized and easily retrievable.
• Liaise with consultants, subcontractors, and suppliers regarding document submissions and approvals.

• Minimum Diploma in Administration, Construction Management, or related field.
• 1–3 years of experience in document control or project administration, preferably in the construction industry.
• Familiar with document control systems and procedures for construction projects.
• Proficient in Microsoft Office (Word, Excel, Outlook) and basic file management software.
• Good organizational skills, attention to detail, and accuracy in documentation.
• Able to work independently at site with minimal supervision.
• Good communication and coordination skills.